Features




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HotlinkHR Features

Knowing what to do is not enough.  Telling people what to do is not enough.  To succeed, you need a tool that forces the correct process.  Without it, your staff does not have the resources to comply with ever-changing regulations.  HotlinkHR automates and fully integrates the correct processes and prevents missing or ignoring the requirements of compliance.

Electronic Application

  • Stores application for easy retrieval anytime, ability to sort by name, position, date range, etc.
  • Binds applicant to arbitration using Federal Electronic Signatures Act
  • Automatically updated by employment counsel for legal issues
  • Applicant can apply from any computer hooked to the internet—home, office, your company, library, etc.
  • Application is linked to your company's own home web page

Hiring Steps

  • Minimizes the time managers need to spend on hiring requirements
  • Forces process so that you follow the proper hiring steps
  • Provides training on how to conduct interviews correctly and effectively
  • Auto-populates and prints out all authorizations for drug screenings, conditional offer letters and all rejection letters and forms
  • Electronically submits background reports, automatically displays results and forces process with respect to required follow-up— if denied, all required responses are prompted by the system
  • Tracks the ten-day waiting period for sending the final rejection letter if applicant is denied employment because of the background check

Online Background Reports

  • Electronically submits and retrieves background reports if you use an associated background company
  • Reports tailored to your companies needs
  • Fully integrated into the Hiring Steps to assure compliance with the proper legal procedure

New Hire Packet

  • Includes all required Federal and State new hire forms
  • Auto-populates the entire New Hire Packet— avoid paying time for the new hire to simply fill out all of the new hire forms
  • Prints a New Hire Packet Checklist to ensure completion of all forms
  • Customized company documents can be easily added

Employee Training

  • Training is specific to employee access; managers receive separate training from employees
  • Mandatory training modules are provided in English and Spanish
  • Training is available in streaming video as well as text based training.
  • Provides mandatory training modules for employees and managers including Anti-Harassment and Information Security training
  • Tests applicant following training and reviews incorrect answers
  • Reviews and electronically signs acknowledgement of associated policies such as the Company's Policy Against Harassment
  • Tracks compliance with easy to use Overdue Training Reports
  • Provides interactive tutorials in the use of HotlinkHR

Electronic Policy Manuals

  • Handbook/Policies are easily updated
  • Your own customized handbook is posted online with a hyperlinked Table of Contents
  • Never have to print handbooks again
  • Tracks compliance with ease, using Overdue Handbook Signing Reports and Completed Signing Reports

Online Safety Manuals

  • Your company's safety manuals can be converted to online copy for easy management and access
  • Safety manuals are easily updated
  • Tracks compliance with ease, using Overdue Handbook Signing Reports and Completed Signing Reports

Information Security Program

  • Comprehensive easy-to-understand guides and policies for implementing a thorough ongoing Information Security Program
  • Automates initial Risk Assessment and Safeguards Audits (note: Audits must be done on a regular ongoing basis)
  • Provides automated audit reports for senior management

Wage and Hour Tools, including Tools to Calculate Overtime Pay

  • Provides easy-to-understand guides for determining overtime for Commission Only Salespersons and Flat Rate Employees
  • Saves the company money by determining the most advantageous and legally correct method of wage calculation with automated calculators
  • Records calculations for retrieval anytime
  • Includes examples and guides on properly written pay plans

Job Descriptions

  • Includes automated Job Description builder.
  • Job Descriptions are signed and stored online.

Pay Plans

  • Stores and assigns Pay Plans with easy-to-use tools.
  • Collects electronic signatures of employees.

Performance Management

  • Automatically prompts management when an employee evaluation is due
  • Creates and stores employee evaluation online
  • Forces correct process for employee action reports including discipline and termination

Termination

  • Gives Termination Recommendations based on the individual and circumstances
  • Provides an Exit Interview Checklist
  • Prepares Termination Documents
  • Deactivates the Employee from HotlinkHR

Tax Credit Application

Automates application for tax credits through TaxBreak,LLC, including the following:

  • Work Opportunity
  • Welfare to Work
  • Empowerment Zone
  • Renewal Community
  • Enterprise Community
  • Native American Indian
  • State Tax Credits
  • Professional Engagement Services

Employee Complaint Hotline

  • Convenient complaint reporting online
  • Complaints can be submitted confidentially or anonymously
  • Responses to complaints are easily communicated and managed

Manager's Toolkit

  • Contains extra tools to help managers with HR and management tasks
  • Includes forms such as Employee Action Report, Employee Counseling Report and How to Investigate Reports of Harassment
  • Includes step-by-step FMLA guides and forms
  • Compiles report of "Where did you hear about us?" to measure the effectiveness of your recruiting efforts

HR Advice

  • HotlinkHR provides the benefit of a free email retainer with Fine, Boggs and Perkins LLP, labor and employment counsel to obtain necessary HR advice.

Administrative Action Bulletin

  • Gives managers a “heads up” reminder of items needing their attention
  • Includes convenient links to the appropriate area in HotlinkHR

User Forum

  • Provides an online forum for HR Administrators to share tips about using HotlinkHR
  • Allows convenient communication between HR Administrators